Announcements

Any questions or concerns related to Payment Services should be directed to the El Paso staff at PaymentServicesElp@ttuhsc.edu.

Reminder: El Paso Finance tab should used to access TTUHSC El Paso forms.

Accounts Payable

OP 72.09 states that all receiving information for TechBuy purchase orders must be submitted through TechBuy. Although departments are not receiving paper invoices or requests from Accounts Payable to complete receiving documentation for e-invoices, receiving must still be completed timely for all items and services received.

Direct Pay

All TTUHSC El Paso direct pay expenditures must be processed through TechBuy using the appropriate TTUHSC El Paso direct pay form.

Purchasing Card

CitiBank expense report transactions from 12/02/17 through 01/03/18

  • Thursday, Jan. 4: The expense report is available to print starting Jan. 4.
  • Friday, Jan. 12: FOAP reallocations and descriptions to be updated in Citi must be processed by 2 p.m. Friday, Jan. 12.
  • Friday, Jan. 19: The expense report with all supporting documentation is due for review by 5 p.m. Friday, Jan. 19.

Please review the checklist to ensure all required documentation is sent.
Click here for checklist.

Mail to: TTUHSC El Paso - Payment Services ELP - PCard

Note: The card will be suspended if the records are not received by the due date and/or there is documentation missing in order to complete the monthly review.

Travel

Announcements

The Travel System is Going "Paperless"

Beginning Feb. 1, 2016, you will be able to electronically attach all required documentation to support expenses on your travel voucher and to support requesting an advance on your travel application. For the time being, this feature will remain optional but may become the only way to submit supporting documentation in the future.

Important: Use a black marker to redact all credit card numbers, bank account numbers, or other personally identifiable information.

Detailed instructions regarding this new process can be found at:

Attaching Documents Electronically in the Travel System

Rental Car Contracts: Rental car contracts have been extended with Avis (including their Budget brand locations and cars) and Enterprise (including their national brand locations and car) extended through August 2015.

Airline Contract: American Airlines and JetBlue Airways Term Oct. 1, 2015 through Aug. 31, 2016
Rental Car Contract: Avis Rent A Car System, Inc. and Enterprise Rent-A-Car Term June 1, 2016 through Nov. 30, 2016

Mileage Reimbursement Rate Effective Jan. 1, 2018

The State of Texas Comptroller's office announced that the state mileage reimbursement rate effective Jan. 1, 2018 to Dec. 31, 2018 is 54.5 cents per mile. This is a 1 cent increase from the current rate of 53.5 cents per mile.

Reminder: If mileage reimbursement crosses the end of the calendar year (2017 and 2018), list as two separate lines on the voucher so that the correct rate is processed in the travel system.

TRAVEL EXPENSES (60 days old) are TAXABLE to the EMPLOYEE EFFECTIVE 09/01/12

In accordance with IRS regulations, effective Sept. 1, 2012, any travel voucher not approved by the Travel Office that is over 60 days old will be taxable to the traveler. The Travel System will calculate based on the trip end date and will automatically record the taxable expense to Payroll. An email notification will be sent to the traveler should this occur.”