The Procurement Process
|New Vendor Set-Up Form||
Once you have found a TTUHSC buyer (customer) for your product / service...
Substitute W-9 Form. This is how your company becomes an active vendor in the institutional financial system. The form can be found by visiting New Vendor Set Up Form.
|Submit a Written Quote||
Most departments will require a written quote be submitted by your business (either on company letterhead or in an email). Written quotes lessen the probability for misunderstanding and benefit all parties involved. Be sure to prepare a quote that considers both the needs of your business and your TTUHSC customer. If you are in doubt about anything, please ask. As an example, most good quotes include:
Reference GPO/COOP/TTUHSC contract number on quote (if applicable)
|The department will issue a Purchase Order (PO) through the TTUHSC TechBuy System||
The PO is TTUHSC's reply to your quote and serves as the "ok" to begin work. Be sure to get a copy of the PO from TTUHSC (prior to beginning any work) and review all terms, conditions, etc.
Do not begin work without a copy of the PO. This is TTUHSC's acknowledgement, contract, and commitment for the work.
|Complete Order, submit invoice||
Upon completion of work (or at agreed upon intervals) you must submit an invoice in order to be paid. Be sure to reference the PO number on all invoices. All invoices should be submitted directly to Accounts Payable. Texas Tech University Health Science Center is exempt from paying sales tax.