Event Management System How to Reserve TechLink Rooms

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Step One:

 Access EMS by one of two methods:

  • Directly or,
  • From WebRaider  - Select the HSC Employee tab  and then “Event Management System (EMS)” under the important Texas Tech links – HSC on the right hand side.  

                                                                             eraider

                 Log In      

Log in using eRaider credentials.  

Step Two: 

Once logged in, select on the type of reservation needed.

new menu march 15

  • Campus Room Request – Events requiring public non-Techlink rooms located at main campus.
  • Techlink Room Request – Events requiring public Techlink rooms located at main campus.
  • Audio/Visual Request only – Request for audio/visual services and equipment. Minimum one hour notice.

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Step Three:

Enter the required information, that is indicated with a red asterisk (*). 

If your event is recurring then click on therecurrence tab to enter the start 
and end dates and select “Find Space.”

Step Four:

From the list of available rooms displayed, select the desired room by clicking on the green plus (greenplus) next to the listed room. 

Rooms

The selected room will then appear in the selected locations section of the screen. You can continue to add other TechLink locations, if necessary.

Selected

Locations

Select Continue and complete the information found within the “Details” tab.

Step Five:

As indicated with a red asterisk (Required), please enter the required information in the event and group details sections.

Event Group

Step Six:

Attach any relevant files to the reservation.

Attachments

Step Seven:

Please indicate if you will be using TechLink, indicate the endpoint(s), any additional relevant information and if you will require a setup or assistance from Classroom Technology.

 Other Info

Final Step:

Once all required information has been entered and necessary equipment selected, please read and agree to terms.

 Agree

Click on “Submit.”

Submit

Immediately after submitting your reservation, a message will pop-up acknowledging the reservation. You should also receive an email that contains the basic information of your reservation. Within 24-48 hours, you will receive a final confirmation via email.