Material Transfer Agreements

IMPORTANT: Before a Material Transfer Agreement (MTA) can be finalized, researchers must complete and secure all relevant compliance approvals from the Institutional Biosafety Committee (IBC) or Institutional Animal Care and Use Committee (IACUC) (i.e., if the material is biohazardous, of human origin, or involves animals). Any additional compliance approvals may delay the MTA process.

An MTA is a legal contract required for the transfer of biological material between TTUHSC El Paso and academic, non-profit, or industrial institutions for research purposes. MTAs are put in place to protect your intellectual property (IP) when you provide or receive research materials —cell lines, cultures, bacteria, nucleotides, proteins, transgenic animals, pharmaceuticals, and chemicals — to or from research institutions or corporate entities. Each exchange of research material requires an MTA. For repeated exchanges of the same research material, standardized MTAs can help streamline the process.

MTAs are important because they protect your IP rights, limit liability, and fairly credit the developer of the materials. Although an MTA itself does not generate revenue, it sets the stage for future licensing contracts. An MTA outlines which party of the agreement owns intellectual property developed from use of the materials. If TTUHSC El Paso retains ownership to this intellectual property, it is often able to license these rights to an industrial partner and garner royalties, thereby increasing research funds available to TTUHSC El Paso and providing additional financial compensation to the researcher. 

MTAs require advanced planning to avoid delays in research, so they serve an important purpose. MTAs lay the foundation for individual and institutional financial gain, and protect the materials and intellectual property to which universities have rights. These agreements also protect future intellectual property and the researchers’ rights to publish research results. Protections like these are necessary for federally-funded universities to fulfill their institutional missions. With these protections in place, the brilliant minds employed by TTUHSC El Paso can focus on their research with peace of mind knowing that their contributions will be protected and properly attributed.

TTUHSC El Paso researchers should contact the Office of Sponsored Programs (OSP) for an MTA request.

OSP Contact:

Rafael Caraveo, Jr.
915-215-4988 
rafael.caraveo@ttuhsc.edu

Incoming and Outgoing MTA Procedures

Incoming Material Transfer Agreement (IMTA)

A researcher requesting an IMTA to receive material from another institution must email the following documentation to the OSP:

  • A completed IMTA request form (including required signatures).
  • A copy of the provider’s IMTA (electronically in Microsoft Word format, if possible). This is the transferring institution’s document giving the conditions and permission for allowing the transfer of its materials to TTUHSC El Paso.

TTUHSC OP 73.09 requires that principal investigators, senior/key study personnel, and study coordinators update their Financial Disclosure forms annually, or within 30 days of a change in their significant financial interests.  

The OSP will review the submission to ensure compliance with institutional policies and negotiate any revisions that may be needed.

If the IMTA contains language that affects TTUHSCEP’s intellectual property rights or conflicts with laws of the state of Texas, the Texas Tech University (TTU) System Office of Research Commercialization (https://www.depts.ttu.edu/vpr/commercialization/) or legal counsel may also be asked to review the document.

HSCEP OP 73.09 requires that principal investigators, senior/key study personnel, and study coordinators update their Financial Disclosure forms annually, or within 30 days of a change in your significant financial interests.  

When the agreement has been finalized, the OSP will coordinate signatures. Both parties will then receive a PDF copy of the fully executed IMTA for their records.

TTUHSC El Paso Incoming Material Transfer Request (IMTA) Form

 

Outgoing Material Transfer Agreement (OMTA)

A researcher sending material to an outside institution or company should email the following documentation to the OSP:

  • A complete OMTA route sheet. The information will be used to determine which OMTA document will be implemented and whether further information needs to be included.

TTUHSCEP OP 73.09 requires that principal investigators, senior/key study personnel, and study coordinators update their Financial Disclosure forms annually, or within 30 days of a change in their significant financial interests.  

The OSP will coordinate the creation of, and any proposed changes to, the OMTA with the requested outside institution and copy the TTUHSC El Paso researcher on the correspondence.

HSCEP OP 73.09 requires that principal investigators, senior/key study personnel, and study coordinators update their Financial Disclosure forms annually, or within 30 days of a change in your significant financial interests.  

When the agreement has been finalized, the OSP will coordinate signatures. Both parties will then receive a PDF copy of the fully executed OMTA for their records.

TTUHSC El Paso Outgoing Material Transfer Request (OMTA) Form