Announcements

Surplus workflow

Fixed Assets

How are inventory tags generated?

  • Property tags are automatically
    generated when an invoice is
    processed against an account code
    that has been identified as a capital or
    controlled account code.
  • Property tags are mailed to the
    Property Custodian/Delegate.
  • If you have not received a property
    tag for equipment that has been
    received, please send an email to
    Property Management.

New Equipment Purchases

Property custodians and delegates: For all new equipment that has been issued a tag, please update in the property inventory system with the serial number and location within three business days of receiving the tag. Tags are sent out the next business day after the invoice has been paid.

Note: Once the serial number has been entered, it can no longer be changed/updated by the user. You will need to send an email to baelp-asset.accounting@ttuhsc.edu providing documentation and a picture reflecting the new serial number in order for Property Management to make the change.

Warranty Replacements

For assets that have been swapped or replaced due to malfunction or a need for repair, please notify Property Management accordingly. Documentation will be required for the replaced item. Once we have the proper documentation, we will then update the serial number of the replacement asset.