Bylaws of the HSA

I. Purpose

  1. To serve as a resident/fellow advocate for Texas Tech University Health Sciences Center El Paso.
  2. To organize and host (biannual) events for residents and medical students.
  3. To improve academic collegial activity between all Texas Tech residents and medical students.
  4. To provide the absolute highest quality of patient care, an improved resident learning environment, next level communication, and future planning for Texas Tech.

II. Membership

  1. Available to all residents and fellows at Texas Tech University Health Sciences Center El Paso (TTUHSC El Paso).

III. Houst Staff Association Meetings

  1. HSA meetings shall be held monthly beginning in August on the Wednesday prior to the Graduate Medical Education Committee (GMEC) monthly meeting.
  2. HSA program representatives shall attend monthly House Staff Association Meetings or send a representative in their place.
  3. A quorum should be constituted by the presence of at least 50% of the HSA officers and representatives collectively.
  4. Failure to represent department after 3 consecutive meetings may result in house staff representative re-assignment by chief and/or House Staff Association recommendations. Program director will be notified of any changes by a designated HSA Officer.
  5. Parliamentary procedure should be followed for all meetings.
    1. http://www.youtube.com/watch?v=Tqs-RcphzdA

IV. House Staff Officers

  1. President:

    1. Shall preside at all meetings of the House Staff Association or send a representative.
    2. Shall fulfill the responsibilities and temporarily cover any vacant offices and appoint personnel until the next election.
    3. Shall be responsible for preparing the monthly HSA Agenda.
    4. Shall attend monthly GMEC, UMC-MEC and EP County Medical Society monthly meetings or send a representative.
    5. Shall appoint residents/fellows to the different committees at TTUHSC, UMC and EPCH, as well as any other institution.
    6. Shall report concerns to the Associate Dean – DIO and Sr. Director for GME at standing monthly meetings.
  2.  

  3. Vice-President:

    1. Shall take the place of the President if he/she is not available to fulfill responsibilities.
    2. Shall attend monthly GMEC meetings.
  4.  

  5. Secretary & Treasurer:

    1. Shall be responsible for reviewing monthly House Staff Association minutes.
    2. Work with Communications Chair to organize HSA News and Announcements through the TTUHSC House Staff Association website and social media.
    3. Shall be responsible for ballot and vote counting, as applicable.
    4. Provide (via email) monthly “House Staff Snapshot” Reports, after approval from the HSA President, to the GME office, HSA representatives, program chiefs and program coordinators.
    5. Shall be responsible for attending the UMC Monthly MSPI meetings.
    6. Secretary will conduct official assignment of House Staff Representatives to available UMC, Children’s and Texas Tech Committees.
  6.  

  7. Communications Chair & Event Chair:

    1. Organize House Staff Association News and Announcements through the TTUHSCEP House Staff Association website and social media.
    2. Organize in collaboration with the Office of Institutional Advancement and GME offices the annual Fall and Spring Events.
    3. Attend monthly TTUHSCEP Clinical Operations Committee Meetings.
  8.  

  9. Resident Liaison:

    1. Mediate or address house staff concerns.
    2. Report concerns to the House Staff Association President at the HSA monthly meetings.
    3. Resident liaison will attend resident call room inspections and report at the monthly House Staff Association meetings any call room concerns or necessary improvements.
  10.  

  11. Fellow Liaison:

    1. Mediate or address fellowship - house staff concerns.
    2. Report concerns to the HSA President at HSA monthly meetings.
    3. Fellow liaison will attend resident call room inspections and report at the monthly House Staff Association meetings any call room concerns or necessary improvements.
  12.  

  13. Resident Wellness/Spousal Support:

    1. Shall organize House Staff Association Annual Wellness Educational Event for residents and provide available resources through TTUHSCEP programs and the community to improve wellbeing during critical years of training.
    2. Mediate creation of spousal support group network
    3. Work with communications chair to promote and advertise Wellness Educational Event.
    4. Organize meetings with individual programs to create initiatives to prevent resident’s burn out syndrome.
    5. Report concerns to the House Staff Association President at the HSA monthly meetings.

V. House Staff Representatives

  1. Representatives shall attend monthly House Staff Association Meetings or send a representative in their place.
  2. Report concerns to the House Staff Association Officers at the HSA monthly meetings.

VI. Terms and Elections

  1. The HSA President will begin discussions for nominations of new HSA officers at the March House Staff Association. Announcement of the new HSA Officers will take place at the May meeting.
  2. House Staff Association Officers will be selected amongst current and prospective representatives. Officers may serve consecutive terms.
  3. Chiefs will nominate representatives from their respective departments annually. Representatives may serve consecutive terms. Announcement of the new HSA Representatives will take place at the May meeting.
  4. Terms of office shall begin July 1st, of each year.

VII. Finances

  1. Finances, which includes the GME Fund for Excellence shall be handled by the GME Office.
  2. Finances shall be subject to independent audit as determined by the Associate Dean of Graduate Medical Education.
  3. Expenditures less than $500 may be approved by the HSA President.
  4. Expenditures of more than $500 will be subject to a majority approval by the HSA.
  5. Financial activities shall comply with institutional policies.

VII. Amendments

  1. Amendments to the bylaws shall be subject to majority approval by the House Staff Association.